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Duplication & Permission Services at The Bancroft Library: Permission Services

A guide to the duplication and permission services available at The Bancroft Library, including information on how to request these services and a list of frequently asked questions.

Permission Services Overview

The permission policy for the UC Berkeley Library, including The Bancroft Library, has changed as of 16 April 2019.  The new policy can be found on the Library homepage (http://www.lib.berkeley.edu/about/permissions-policies) and this page will be fully updated to comply with the new policy by 29 April 2019.

Note that the information found below, and on other tabs of this guide may be out of date.

Information can be found below for the following permission types:

Please see our Frequently Asked Questions tab if you have a question about permissions that is not answered below.

The Bancroft Library requests a complimentary copy of all publications which make significant use of its collections.

Requesting Permission to Use Thérèse Bonney Images

The University of California Regents own copyright to all photographs by Thérèse Bonney, whether they are held in our collection or not. Other institutions may supply you with digital image files derived from original Bonney work in their institution, but if you determine that your use exceeds "fair use" (see Determining Whether Your Intended Use Is "Fair Use") then permission must be granted by The Bancroft Library before publication can occur.

Please submit a Permission Order (instructions can be found on the How to Order Services tab, in the box labeled Placing a Permissions Only Order for Material Provided by a non-UC Institution). Use the identifier from the institution providing you with the image in the Call Number field on the order form and list the supplying institution in the Collection Title field. Bancroft staff will not be able to proceed with your order without this information. Staff may also provide you with duplication from the Thérèse Bonney collection (BANC PIC 1982.111) when requested.

 

 

 

 

 

 

 

 

 

 

 

 

[Fernand Leger sitting next to his painting of three women], Thérèse Bonney photograph collection [graphic], BANC PIC 1982.111 ser. 16 Leger, Fernand--POR 15.  © The Regents of the University of California, The Bancroft Library, University of California, Berkeley.

Permission to Publish Oral History Center (OHC) Audio/Visual Interviews

The Oral History Center (OHC, formerly the Regional Oral History Office or ROHO), a research group of The Bancroft Library, documents the history of California, the nation, and the interconnected global arena. OHC produces carefully researched, audio/video-recorded and transcribed oral histories, and interpretative historical materials for the widest possible use. In service to our mission OHC makes full transcripts of the interviews available as a PDF through our website.
 

Historically, all interviews were transcribed from their original recordings (usually on reel to reel tapes or cassettes) and interviewees were given the right to review, edit, and seal the interview if they wished. Many interviewees submitted edits, deletions, and seals upon the reviewing the full transcript. When these edits were made in the final transcript that document then becomes the document of record, and end-users are then required to quote from the transcript rather than the original recordings, which remain unedited.

We understand that there may be requests to listen to, and possibly use the audio recording, rather than the written word.  In order to allow access to this material while preserving the intent behind having the transcript be the document of record the following steps must be taken:

 
1. View the transcript:
Most oral histories have published transcripts available, either online as a PDF or as a bound volume in the reading room.  You will want to consult this transcript to get an idea of what quotes you are interested in using.  For interviews with time codes, please submit the corresponding time codes you wish to use. For interviews without time codes match the page number(s) of the quote(s) to the tape guide found in the back of each transcript (see the table of contents for the exact page number of the tape guide).  
 
2. Listen to the Recording:

If you would like to request to listen to the original recordings in the reading room, submit your request in Aeon requesting the specific tape numbers you found in the tape guide of the transcript.  Instructions on how to do so can be found here.

If you would like to request a digital file of the original recordings, submit your order in Aeon requesting the specific tape numbers you found in the tape guide of the transcript.  Instructions on how to do so can be found here.  Note that a duplication fee will be charged for each carrier ordered; the fee schedule can be found here.  If the digital files need to be created from the original tapes it takes up to 60 business days to receive the files.

The Director of the Oral History collection will need to approve your request before access can be allowed, as all oral history A/V material is restricted.

 
3. Match Audio to Transcript:
In order for permission to be granted for you to publish the audio in any form you will need to submit the following to Bancroft staff: exact quote from the transcript (include page number from transcript and block of text) and the timecode on the audio that matches the published quotes.  Permission will not be given for audio that does not exist in the transcript.
 
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