Searching by topic
The Bio 1B Library Assignment uses the database BIOSIS Previews; however, most of the search strategies discussed here also work in other databases.
A. Starting your search: Developing keywords from a topic
To find articles on a topic you must craft a search strategy, which involves the following steps:
- Break your topic down into its main concepts which will be your search terms (keywords).
Topic: the impacts of climate on the migration of butterflies
Concepts/Search terms: climate migration butterflies
Don't include common words such as "impacts," "effects," "role," "of," "on," or "the." These occur in almost every article and so won't help you to find the specific articles that are relevant to your topic.
- Choose an appropriate database in which to begin your search. You may find that you need to use more than one database; see Biological Sciences Article Databases for a descriptive list.
Note for the Bio 1B assignment: You will use BIOSIS Previews.
B. Building your search using AND, OR, and parentheses
- will retrieve results that include ALL of the terms
- should be used to join terms describing different concepts
- Example: migration AND butterflies
- This search will retrieve all article records that include both the term migration and the term butterflies.
- narrows a search to retrieve fewer results
- in most databases and search engines, including AND is optional. Terms separated by a single space will be searched as though they are separated by AND.
- Example: The following searches are interpreted in the same way by database search engines:
- climate migration butterflies
- climate AND migration AND butterflies
- will retrieve results that include ANY of the terms
- should be used to join terms describing related concepts or synonyms
- Example: climate OR temperature
- broadens a search to retrieve more results
- A common error: Using OR to join terms that don't express a similar concept will retrieve irrelevant results:
- Less effective: climate OR butterflies
- This search will retrieve all records that include the term climate (whether or not they have anything to do with butterflies) as well as all records that include the term butterflies (whether or not they investigate climate effects).
- More effective: climate OR temperature
- This search will retrieve all records that include either the term climate or the term temperature.
Parentheses: if you're using both AND and OR in your search, use parentheses to group together terms connected with OR.
- Less effective: climate OR temperature AND migration AND butterflies
This search will retrieve every record that includes the term climate, whether or not it has anything to do with the migration of butterflies, as well as every record that includes all the terms temperature, migration, and butterflies.
- More effective: (climate OR temperature) AND migration AND butterflies
This search will retrieve records that include either the term climate or the term temperature, but only when either term occurs with both the terms migration and butterflies.
C. Narrowing a Search
If you've retrieved too many irrelevant records, these strategies may be helpful in refining your search:
- Adding additional concept terms with AND (see Building a search above)
- Phrase searching
Enclosing two or more words in quotes will search for those words as a phrase.
A common error: Enclosing too many words in quotes. Only words that almost always occur together should be enclosed in quotes.
- Example: "climate change" will retrieve all records in which the words climate and change occur in direct sequence.
- Less effective:
- "primary production in tropical rainforests"
- More effective:
- "primary production" AND "tropical rainforests"
- Applying limits
Most article databases provide options to limit searches by various criteria. In BIOSIS, it's possible to limit searches by:
All of these options are available in the "Refine Results" sidebar, which is visible in the results screen after you've done an initial search in BIOSIS.
- Document Type (article, book chapter, etc.)
- Literature Type (such as literature reviews... learn more)
- Major Concept (Ecology, Behavior, etc.)
- Taxonomic Data
D. Broadening a Search
If your search has retrieved too few results, these strategies may be helpful in retrieving more results:
- Adding synonyms or related terms with OR (see Building a search above)
You can broaden a search by using truncation to find different forms of a search term.
Some words shouldn't be truncated:
- Example: If migration is one of your search terms, you would want to retrieve articles that include the following forms of the term:
Find the last letter that is common to all of the different forms of the term, and after it place the wildcard character (in BIOSIS Previews and many other databases, an asterisk (*)):
Beware: If you truncate incorrectly, you will either miss relevant results, or retrieve irrelevant results:
- migratory, etc.
- migrati* will miss migrate, migrated, migrates, etc., which are all relevant.
- migra* will retrieve migraine, which is irrelevant.
In these cases, using OR is more effective: (gene OR genes OR genetic OR genetics)
- gene* will find genetic and genes, but will also find general, generally, etc.
- ant* will find ants, but also anthropology, anthropological, anterior, etc.
Truncation can be applied to more than one search term, if appropriate.
E. Combining strategies
Here are the number of results retrieved by performing a topic search in BIOSIS by combining these search strategies (the number of results is current as of mid-April 2017; the numbers will change with time as articles are constantly being added to the database):
- climate AND migration AND butterflies: 53 results
- Adding a related term with OR:
(climate OR temperature) AND migration AND butterflies: 98 results
- Truncating migration to capture other forms of the word:
(climate OR temperature) AND migrat* AND butterflies: 126 results
- Truncating other keywords (if appropriate):
(climat* OR temperature*) AND migrat* AND butterfl*: 212 results
- Phrase searching:
("climat* change" OR temperature*) AND migrat* AND butterfl*: 110 results