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Using Aeon to Request Materials at The Bancroft Library

This guide provides an introduction to Aeon, the special collections registration and requesting tool, at The Bancroft Library

How to Schedule an Appointment

The Bancroft Library is currently offering a limited number of research appointments. The appointments run from 10 am to 1 pm and 1:30 pm to 4:30 pm Monday through Friday. We are requiring a minimum of 3 days advance notice for appointments. All collections housed at NRLF must be requested at least one week in advance to ensure availability. If two or more people wish to view the same materials together, each person must create an Aeon account and schedule an appointment on the same day and time. Everyone who enters the reading room must have an appointment.


Please let us know if you are running late or unable to make your appointment.


There are two options for scheduling appointments. You can either schedule it when you submit your requests or use the "schedule appointment" button on the Appointments page in Aeon.


Request Form

Screenshot of appointment section of Reading Room Request Form.



Appointments Page

Screenshot showing appointment page in Aeon.



The calendar only shows morning appointments. To find afternoon availability, switch to the month view and search until you find an open morning slot. Double click in the white box and adjust the date and time.



Please note that if you would like to stay for the entire day, you will need to create two appointments. 


If you want more than one appointment, you can either use the “schedule appointment” button on the Appointments page in Aeon or you can divide your requests into groupings and create separate appointments for each set of requests.


You can cancel and/or reschedule your appointment on the Appointments page. Use the "Edit" option to reschedule. Please note that the cancel option is unavailable within 3 days of the appointment. Please contact and we will cancel your appointment for you.


If you make your appointment available to a proxy, your proxy will be able to select your appointment when submitting their requests. Your proxy will still need their own appointment and requests.



If you are not seeing an appointment on the date you would like to visit, you are welcome to ask to be added to our wait list by completing the waitlist request form. We do not schedule same-day appointments. Waitlist appointments are typically within a 1 - 10 day window. You must create an Aeon account before we can schedule an appointment for you.