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Duplication & Permission Services at The Bancroft Library: Duplication Services

A guide to the duplication and permission services available at The Bancroft Library, including information on how to request these services and a list of frequently asked questions.

Duplication Services Overview

The Bancroft Library supports research, teaching, scholarship, and creative endeavors involving the use of materials from our collections. We provide a variety of duplication services to meet the needs of our researchers.

All duplication requests must be submitted through Aeon. Approved requests are normally processed in the order received. Bancroft staff endeavor to accommodate duplication requests but must adhere to limits established to ensure preservation of the materials, compliance with donor restrictions, and responsible stewardship of collections. The format and nature of some collection materials may require using a specific duplication process.  Submission of a duplication order constitutes agreement to the Bancroft's terms of use.  Please consider our terms of use, pricing, and turn around times before submitting a request.

The Bancroft Library encourages on-site researchers to use their own cameras in our Reading Room to capture images from Bancroft collections for their personal reference and research use.  If you are unable to visit the Reading Room yourself, Bancroft staff can provide you with a list of independent researchers who can visit on your behalf and take reference images for you.  Please contact Bancroft Reference at bancref@library.berkeley.edu for the current list.

Research Quality PDF

The Bancroft Library provides research quality scans of Bancroft materials delivered via download in PDF format. PDFs are created from either original material or existing microfilm reels. When microfilm is available and in good condition, the PDFs will be scanned from microfilm. PDF scans are provided in color, whenever possible. This research-quality PDF service is intended for personal research use only and may not be used for publication, exhibitions, etc.  This service does offer basic OCR, but it does not work on all the materials that are reproduced. PDFs are delivered digitally via FTP.  This service is only to reproduce consecutive pages and entire manuscript folders, volumes, etc. 

Please note the following restrictions due to copyright and preservation concerns:

  • Negatives
  • Items over the size of 11” x 17”
  • Volumes with tight bindings where text loss will occur in the binding
  • Fragile materials where damage will likely occur if handled during the reproduction process
  • If material is also on microfilm, we will always try to reproduce from the microfilm first
  • Items printed after 1923
  • Items restricted for privacy concerns
  • Copies of items in which the originals are held elsewhere

See the Fee Schedule for pricing information.

The standard turnaround time is a minimum of 60 business days. We do not offer a rush service and we cannot guarantee a delivery time sooner then this standard turn-around time.

 

Photocopy

Photocopies are copied on paper in grayscale and may be delivered via USPS or picked up in person.  This photocopy service is intended for personal research use only and may not be used for publication, exhibitions, etc. 

Please note the following restrictions due to copyright and preservation concerns:

  • More than 32 pages from any one book and pamphlet (regardless of their original length)
  • Entire manuscript boxes or cartons
  • Entire manuscript folders exceeding 125 pages
  • Items with brittle paper, damaged spines, loose pages, or tight binding
  • Items printed before 1750, or with VAULT or TYP as part of the call number
  • Photographic prints and original drawings, paintings, and pictorial broadsides
  • Bound pamphlets of disparate size, scrapbooks, and letterpress books
  • Perfect-bound books (single sheets glued into the spine, rather than having sewn signatures)
  • Oversized items
  • Bound handwritten material, either in part or in whole
  • Items available on microfilm

See the Fee Schedule for pricing information.

The standard turnaround time is a minimum of 7 business days.  

High Resolution Image

The Bancroft Library provides high-resolution, publication-quality digital copies of Bancroft materials. Materials are imaged as 24-bit TIFF, RGB-formatted digital image files at a size of approximately 100 MB and are delivered digitally via FTP. The resolution of most digital images is 600 ppi at 8" x 10". If original material is oversized, the imaging process may require multiple photographs and an additional stitching fee. 

Please note the following restrictions due to copyright and preservation concerns:

  • Volumes with tight bindings where text loss will occur in the binding
  • Fragile materials where damage will likely occur if handled during the reproduction process
  • Items restricted for privacy concerns
  • Copies of items in which the originals are held elsewhere

See the Fee Schedule for pricing information.

The standard turnaround time is a minimum of 45 business days. We do not offer a rush service and we cannot guarantee a delivery time sooner then this standard turn-around time.

Audiovisual Digital File

The Bancroft Library provides digital copies of A/V material in conjunction with a third-party vendor. Users requesting access to material for which a digital file has not yet been made must be prepared to meet all costs involved in the making of preservation masters for The Bancroft Library in order to obtain the copies they are requesting. These costs are assessed on a case by case basis, and a staff member will work on providing you with a quote after your formal request for duplication (via Aeon) has been made.  We no longer provide audio duplication via cassette or CD.  See the Fee Schedule for pricing information.

Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. The Bancroft Library will only provide duplication of collection material that is no longer within the prescribed term of copyright, i.e. 95 years from the original date of registration with the U.S. Copyright Office, and films published prior to 1923. Please note that California has a civil statute that provides that the author of an original work consisting of a sound recording initially fixed prior to 1972, has an exclusive ownership therein until 2047... (California Civil Code § 980(a)(2)), and as such we are unable to provide duplication of this material for any reason.

The standard turnaround time is a minimum of 60 business days.

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