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Duplication & Permission Services at The Bancroft Library

A guide to the duplication and permission services available at The Bancroft Library, including information on how to request these services and a list of frequently asked questions.

Permission Services Overview

Permission in the form of a license for works held by the Library will only be given if the work is held in copyright by the UC Regents and you have determined that your use exceeds fair use.  More information about copyright, making fair use decisions, and how to find copyright holders can be found on the "Copyright, Fair Use, and Your Project" page of this guide.

Information can be found below for the following permission types:

A fee is charged for licenses of all commercial projects.  A full explanation of our licensing fees can be found on the "Fee Schedule" page of this guide.  Please see our Frequently Asked Questions tab if you have a question about permissions that is not answered below.

Permission to Publish Quotations, Excerpts, or Images

In keeping with Library policy, researchers seeking to quote from or otherwise reproduce in facsimile any Library collections materials in researchers’ own publications or other public displays do not need copyright permission to make uses that constitute “fair use” under copyright law. (Fair use is described further on the "Copyright, Fair Use, and Your Project" page of this guide.)

Please use the following chart to determine whether you must obtain copyright permission from the rightsholder (which may be the Library) to publish content from within the Library’s collections, and whether a fee may be assessed.


Copyright Status of Work Permission Requirements
Work is in the public domain No copyright permission is needed or provided. No fee to publish.
UC Regents own copyright Library’s copyright permission is required to publish only if researcher determines that the intended use exceeds fair use.  If Library’s copyright permission is sought, follow the instructions on the "How to Order Services" tab of this guide.
Third party owns copyright No permission from Library required or given. Copyright permission is required from third-party copyright holder if researcher determines that the intended use exceeds fair use. Any fee schedule is set by actual copyright holder.

Note that this chart applies to copyright permissions only, and does not include due diligence that researchers must conduct regarding other legal restrictions that may apply to the materials’ use and distribution (e.g. privacy and publicity rights; contract, donor and other restrictions). It is the researcher’s responsibility to assess permissible uses under all laws and conditions.

As indicated in the chart at the above link, for instances in which your intended publishing would exceed fair use and it is the UC Regents who hold copyright to the underlying work, you must request the Library’s copyright permission to publish by submitting a permissions order in Aeon. Information about fees charged can be found on The Bancroft Library's fee schedule.

The Library cannot grant or deny requests to publish materials for which a third party holds copyright. Researchers must contact the copyright holder or copyright holder’s estate—rather than the Library—to request permission if the intended use will exceed fair use.

Permission for Reproducing Full Texts / Entire Editions

The Library charges a fee for reproducing full-text/entire edition of a work based on nature of your intended use (commercial vs. non-commercial).  Permission can only be granted for material to which the University of California Regents own the copyright.   If the Library’s copyright permission is sought, submit your request through Aeon.

Requesting Permission to Use Thérèse Bonney Images

The University of California Regents own copyright to all photographs by Thérèse Bonney, whether they are held in our collection or not. Other institutions may supply you with digital image files derived from original Bonney work in their institution, but if you determine that your use exceeds fair use (see Determining Whether Your Intended Use Is "Fair Use") then a license must be obtained before publication can occur.










[Fernand Leger sitting next to his painting of three women], Thérèse Bonney photograph collection [graphic], BANC PIC 1982.111 ser. 16 Leger, Fernand--POR 15.  © The Regents of the University of California, The Bancroft Library, University of California, Berkeley.


Permission to Publish Oral History Center (OHC) Audio/Visual Interviews

The Oral History Center (OHC, formerly the Regional Oral History Office or ROHO), a research group of The Bancroft Library, documents the history of California, the nation, and the interconnected global arena. OHC produces carefully researched, audio/video-recorded and transcribed oral histories, and interpretative historical materials for the widest possible use. In service to our mission OHC makes full transcripts of the interviews available as a PDF through our website.

Historically, all interviews were transcribed from their original recordings (usually on reel to reel tapes or cassettes) and interviewees were given the right to review, edit, and seal the interview if they wished. Many interviewees submitted edits, deletions, and seals upon the reviewing the full transcript. When these edits were made in the final transcript that document then becomes the document of record, and end-users are then required to quote from the transcript rather than the original recordings, which remain unedited.


We understand that there may be requests to listen to, and possibly use the audio recording, rather than the written word.  In order to allow access to this material while preserving the intent behind having the transcript be the document of record the following steps must be taken:

1. View the transcript:
Most oral histories have published transcripts available, either online as a PDF or as a bound volume in the reading room.  You will want to consult this transcript to get an idea of what quotes you are interested in using.  You can determine which tape(s) you would like to hear by consulting the time codes and/or the tape guide found in the back of each transcript (see the table of contents for the exact page number of the tape guide).  
2. Listen to the Recording (COVID specific guidelines):

If you are a UCB affiliate you can make an appointment to listen to the interview in our reading room.  Submit your request in Aeon, requesting the specific tape numbers you found in the tape guide of the transcript.  Instructions on how to do so can be found here. If the original tapes have not yet been digitized there may be a delay of about 60 days as we have them sent to the vendor, digitized, and returned.  A staff member will be in contact with you after your request has been submitted in Aeon.

If you are not a UCB affiliate you will need to order a digital copy of the interview through Aeon.  Make sure to order the specific tape numbers you found in the tape guide of the transcript.  Instructions on how to do so can be found here.  Note that a duplication fee will be charged for each carrier ordered; the fee schedule can be found here.  If the digital files need to be created from the original tapes it takes around to 60 business days to receive the files.  All digital sound recordings will be provided to you for your personal research use and cannot be published or disseminated until completion of step 3.

The Director of the Oral History collection will need to approve your request before access can be allowed, as all oral history A/V material is restricted.

3. Match Audio to Transcript:
In order for permission to be granted for you to publish the audio in any form you will need to submit the following to library staff ( exact quote from the transcript (include page number from transcript and block of text) and the timecode on the audio that matches the published quotes.  Permission will not be given for audio that does not exist in the transcript.