Authorization to publish or exhibit facsimiles or quotations of collection material must be obtained in advance and in writing from The Bancroft Library. A fee may be required. "Publication" includes the following media: print, internet, digital, video, film or public exhibition. These fees are assessed by The Bancroft Library as the owner of the physical collection material and must be distinguished from any fees that might be assigned/assessed by a copyright holder. You are solely responsible for securing permission from the copyright holder and paying any associated fees.
Information can be found below for the following permission types:
Please see our Frequently Asked Questions tab if you have a question about permissions that is not answered below.
The Bancroft Library requests a complimentary copy of all publications which make significant use of its collections.
To publish a facsimile (image) of any material in the collection of The Bancroft Library you will need to submit a formal request through Aeon. The Bancroft Library requires that all images used in publication be derived from a high resolution preservation master tiff files. A high resolution image file can be obtained through duplication services and is a requirement of obtaining permission to publish any reproduction of collection material.
Any fees charged or permission granted by The Bancroft Library is as the owner of the physical collection material and must be distinguished from any fees that might be assigned/assessed by a copyright holder (if one exists), unless explicitly stated. The current policy is that these fees are assessed regardless of the copyright status of the material, as they are considered access fees and not copyright fees. We do not waive fees based on the copyright status of collection material.
If the University of California Regents own copyright to an image that you have sourced from another institution the above policy regarding duplication can be waived. Please see the Copyright Permission box below for more information.
The Bancroft Library will provide you with a signed contract outlining your project, the requested materials, and our standard terms of use once the order has been approved by staff. The contract will include the required credit line.
Instructions for how to submit a request for publication can be found under the How to Order tab.
The Bancroft Library manages copyright held by the University of California Regents to material in our collection. Non-exclusive contracts with copyright clearance can be obtained for use of these materials by submitting a Permissions Order through Aeon.
[Fernand Leger sitting next to his painting of three women], Thérèse Bonney photograph collection [graphic], BANC PIC 1982.111 ser. 16 Leger, Fernand--POR 15. © The Regents of the University of California, The Bancroft Library, University of California, Berkeley.
The University of California Regents own copyright to all images by Thérèse Bonney. Other institutions may supply you with digital image files derived from original Bonney work in their institution, but permission must be granted by The Bancroft Library before publication can occur. Please submit a Permission Order (instructions can be found on the How to Order Services tab, in the box labeled Placing a Permissions Only Order for Material Provided by a non-UC Institution). Use the identifier from the institution providing you with the image in the Call Number field on the order form and list the supplying institution in the Collection Title field. Bancroft staff will not be able to proceed with your order without this information. Staff may also provide you with duplication from the Thérèse Bonney collection (BANC PIC 1982.111) if you would like.
If you wish to cite material held in the collection of The Bancroft Library you do not need to request permission. We ask that the publication properly credit The Bancroft Library. Credit should appear in close proximity to the citation or in a special section devoted to credits. The required credit line is:
[Name of collection], [Call number of collection]. Courtesy of The Bancroft Library, University of California, Berkeley.
If you would like to quote from material held in the collection of The Bancroft Library you do not need to use the Aeon system. Please fill out our Request Permission to Quote Form by clicking here. Instructions can be found on the form.
Please fill in this form to request permission to quote from a manuscript collection held by The Bancroft Library. Permission can only be granted for material to which the University of California Regents own the copyright. Copyright status of the material will be checked after your formal request is submitted and will be included in your completed paperwork.
If you wish to substantially quote, or publish a collection or manuscript in whole, you may also be asked to send an email outlining your intended use to the Deputy Director, Peter Hanff.
The Oral History Center (OHC, formerly the Regional Oral History Office or ROHO), a research group of The Bancroft Library, documents the history of California, the nation, and the interconnected global arena. OHC produces carefully researched, audio/video-recorded and transcribed oral histories, and interpretative historical materials for the widest possible use. In service to its mission OHC makes full transcripts of the interviews available as a PDF through its website.
Publication of quotations from transcription of interviews, for which the Berkeley Regents are the copyright holder, of up to 1,000 words are permissible without submitting a request to publish. The copyright information is available in the introductory pages of each interview transcript.
If you would like to publish more than 1,000 words from a transcription of a single interview or more than 2,500 words from a combination of interviews in one publication (e.g. an article, a book, a dissertation), or publish quotations from the original audio of the interview, you must request permission to publish from the Permission Officer of The Bancroft Library via email. Fees may apply. If you would like to publish audio or video excerpts from any interview, you must request permission to publish from the Permission Officer of The Bancroft Library. Publication and duplication fees may apply.
When requesting permission to publish (when applicable), please include the following in your request:
Information about the OHC material to be published: Name of Interviewee, Name of Interviewer, Title of Interview, Link to Transcript (when available), Full quotation(s) for which permission is requested.
Description of Publishing Project: Author(s)/Creator(s), Type of Project, Title of Project, Publisher(s)/Sponsor(s), Place of Publication, Date of Publication, Estimated Press Run.
OHC requests that you cite its material in your publication using this format: [Name of Interviewee], [Title of Interview], [Name of Interviewer], [Date of Interview]. Oral History Center, The Bancroft Library, University of California, Berkeley, © [Date of Copyright].
When publishing in a digital medium, please include a link back to the OHC homepage.
In all cases, The Bancroft Library requests that you submit a bibliographic citation of the published work in which Oral History Center interviews are included to the Bancroft Permission Officer.
The Bancroft Library
ATTN: Permission & Access Officer
University of California, Berkeley
Berkeley, CA 94720
Historically, all interviews were transcribed from their original recordings (usually on reel to reel tapes or cassettes) and interviewees were given the right to review, edit, and seal the interview if they wished. Many interviewees submitted edits, deletions, and seals upon the reviewing the full transcript. When these edits were made in the final transcript that document then becomes the document of record, and end-users are then required to quote from the transcript rather than the original recordings, which remain unedited.
We understand that there may be requests to listen to, and possibly use the audio recording, rather than the written word. In order to allow access to this material while preserving the intent behind having the transcript be the document of record the following steps must be taken:
If you would like to request to listen to the original recordings in the reading room, submit your request in Aeon requesting the specific tape numbers you found in the tape guide of the transcript. Instructions on how to do so can be found here.
If you would like to request a digital file of the original recordings, submit your order in Aeon requesting the specific tape numbers you found in the tape guide of the transcript. Instructions on how to do so can be found here. Note that a fee will be charged duplication fees for each carrier ordered; the fee schedule can be found here. If the digital files need to be created from the original tapes it takes up to 60 business days to receive the files.
The Director of the Oral History collection will need to approve your request before access can be allowed, as all oral history A/V material is restricted.
