Skip to main content

Duplication & Permission Services at The Bancroft Library: Terms of Use

A guide to the duplication and permission services available at The Bancroft Library, including information on how to request these services and a list of frequently asked questions.

Terms of Use

Duplicated materials are supplied for personal research purposes only. The Bancroft Library, Library Applications and Publishing, and the Digital Imaging Lab are not responsible for obtaining permission to copy or publish copyrighted materials. It is your responsibility to obtain permission from the copyright owner. If copies requested via this service are intended for publication, exhibition, or other public use, now or in the future, it is your responsibility, in addition to obtaining copyright clearance from the copyright owner, to receive permission from The Bancroft Library. Please consider our terms of use, pricing, and turn around times before submitting a request.

Duplication Terms of Use

  1. Any digital or physical material obtained via The Bancroft Library duplication services may not be published or forwarded to another party without permission of The Bancroft Library.
  2. Authorization to publish or exhibit facsimiles of collection material must be obtained in advance and in writing from The Bancroft Library.
  3. Research Quality PDFs and Photocopies are intended for personal research use only, and may not be used in publications, exhibitions, etc.
  4. Digital copies of A/V material are created in conjunction with a third-party vendor. Users requesting access to material for which a digital file has not yet been made must be prepared to meet all costs involved in the making of preservation masters for The Bancroft Library in order to obtain the copies they are requesting.  
  5. Delivery of digital images, PDFs, and audiovisual files are only available as electronic (download) via an FTP site. All files must be downloaded within 7 days. A new order must be submitted for any images requested after the deletion.  A download link will be sent to the email associated with the Aeon account which submits the order.
  6. Copyright and Other Legal Restrictions
  • Access to and duplication of collections are subject to restrictions defined by federal and state law, University administrative policies, and gift and bequest agreements.

  • Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. The Bancroft Library will only provide duplication of collection material that is no longer within the prescribed term of copyright, i.e. 95 years from the original date of registration with the U.S. Copyright Office, and films published prior to 1923.  Please note that California has a civil statute that provides that the author of an original work consisting of a sound recording initially fixed prior to 1972, has an exclusive ownership therein until 2047... (California Civil Code § 980(a)(2)), and as such we are unable to provide duplication of this material for any reason.

  • The Bancroft Library reserves the right to refuse duplication orders that, in our judgment, would violate copyright, privacy, or other pertinent laws.

Permissions Terms of Use

  1. The applicant agrees to send The Bancroft Library one complimentary copy of the work containing the reproduction. Please send to address below:

    The Bancroft Library
    ATTN: Permissions & Access Officer
    University of California, Berkeley
    Berkeley, CA 94720

  2. The Bancroft Library retains all rights to reproductions of collection material including the right to grant others permission to reproduce the material. Additional copies must be purchased from The Bancroft Library. The photographic copy or any facsimile of it may not be reproduced beyond the intended use submitted on the Permission Order.
  3. Permission for publication is granted for one-time use and only for the expressed purpose outlined in the final contract arising from this request. Any subsequent use, or change in use, constitutes reuse and a new Permissions Order must be submitted and appropriate fees paid. Permission is limited to the applicant and is not transferable. Permission for use is not granted until all fees are paid. Unless specifically stated, these fees are assessed by The Bancroft Library as the owner of the physical collection material and must be distinguished from any that might be assigned/assessed by a copyright holder. You are solely responsible for securing permission from the copyright holder and paying any associated fees.
  4. Altering the original photographic image beyond standard cropping or resizing requires further discussion with Staff. These changes must be indicated in the accompanying caption or label.
  5. Unless specifically authorized by the contract, images may not be used as a dust jacket, an end paper, nor in an advertisement or any commercial or promotional use of a similar nature, nor to mass reproduce as unbound material.
  6. The publication must properly credit The Bancroft Library. Credit should appear in close proximity to the image or in a special section devoted to credits. The required credit line is:
    [Name of collection], [Call number of collection]. Courtesy of The Bancroft Library, University of California, Berkeley.
  7. Call numbers should appear either near the illustrations or at the point of credit. Crediting individual items is mandatory. Credit should be included with other sources of illustrations in film or video publications.The resolution of reproductions distributed electronically should not be greater than 300 dpi at a maximum of 1000 pixels on the long edge. Credit for images used in exhibitions must appear within the exhibition area.
  8. In authorizing the publication of a photographic copy, The Bancroft Library does not surrender its own right to publish it, or to grant permission to others to do so. All rights are non-exclusive.
  9. Rights are offered for a maximum period of ten years. The University of California does not issue rights in perpetuity.
  10. The Bancroft Library reserves the right to limit the number of photographic copies; to restrict the use of reproduction of rare or valuable material involving unusual difficulty in copying; and to charge a higher duplication fee than specified. Copies are not supplied to commercial picture agencies except by special arrangement.
Copyright © 2014-2019 The Regents of the University of California. All rights reserved. Except where otherwise noted, this work is subject to a Creative Commons Attribution-Noncommercial 4.0 License.