Duplication & Permission Services at The Bancroft Library

The Bancroft Library supports research, teaching, scholarship, and creative endeavors involving the use of materials from our collections. We provide a variety of duplication services to meet the needs of our researchers.

All requests for duplication services (outlined more fully below) must be placed through our online requesting system, Aeon.  Please consider our terms of use, fees charged for all duplication services, and turnaround times before submitting a request. Submission of a duplication order constitutes agreement to the Bancroft's terms of use. 

COVID UPDATE: Please be advised that orders for new high resolution imaging (works without existing high-res digital image files), PDFs for bound material, and whole reel microfilm duplication have a turnaround time of 8-10 weeks after payment has been received.  Existing digital files can still be sent within the original time frame (20 business days).  Invoicing for material held at our off-site storage (listed as NRLF in the catalog record) will have a longer delay, as shipments to the library are infrequent.

THE LIBRARY CANNOT RUSH ANY DUPLICATION SERVICES.  DO NOT PLACE AN ORDER IF YOU REQUIRE THE FILES SOONER THAN STATED ABOVE.

Updates about the UC Berkeley campus response to the COVID-19 pandemic can be viewed on the UC Berkeley Coronavirus portal.  This notice will be removed once Library operations are back to normal.  [Page last updated February 2022]

The Bancroft Library provides high-resolution, publication-quality digital copies of Bancroft materials.

• See the Fee Schedule for pricing information. 
• Please allow at least 20 business days for this service (SEE COVID UPDATE ABOVE FOR TIMEFRAME UPDATE)
• The turnaround time begins when payment has been received, not when the order is submitted. 
• We cannot guarantee a delivery date and do not offer rush services.
• The complexity of the order and amount requested affect turnaround times, as do the fragility and condition of the original items to be duplicated.

The following materials are exempted from this service:

• Volumes with tight bindings where text loss will occur in the binding
• Fragile materials where damage will likely occur if handled during the reproduction process
• Items restricted for privacy concerns
• Copies of items in which the originals are held elsewhere

The Bancroft Library provides research quality PDFs. This service offers basic OCR, but it does not work on all the materials that are reproduced. We only reproduce consecutive pages, entire manuscript folders, volumes, etc. 

• See the Fee Schedule for pricing information.
• Microfilm will be reproduced whenever that is an option.
• Please allow at least 3-4 weeks for this service (SEE COVID UPDATE ABOVE FOR TIMEFRAME UPDATE).
• The turnaround time begins when payment has been received, not when the order is submitted. 
• We cannot guarantee a delivery date and do not offer rush services.
• The complexity of the order and amount requested affect turnaround times, as do the fragility and condition of the original items to be duplicated.

The following materials are exempted from this service:

• Negatives
• Items over the size of 11” x 17”
• Volumes with tight bindings where text loss will occur in the binding
• Fragile materials where damage will likely occur if handled during the reproduction process
• Published works still protected by copyright
• Items restricted for privacy concerns
• Copies of items for which the originals are held elsewhere

The Bancroft Library provides digital copies of A/V material in conjunction with a third-party vendor. Users requesting access to material for which a digital file has not yet been made must be prepared to meet all costs involved in the making of preservation masters for The Bancroft Library in order to obtain the copies they are requesting. These costs are assessed on a case by case basis, and a staff member will work on providing you with a quote after your formal request for duplication (via Aeon) has been made.  We no longer provide audio duplication via a mailed cassette or CD.  See the Fee Schedule for general pricing information.

Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. The Bancroft Library will only provide duplication of collection material that is no longer within the prescribed term of copyright.

• The standard turnaround time is 60 business days (VENDOR DELAYS ARE POSSIBLE)
• The turnaround time begins when payment has been received, not when the order is submitted. 
• We cannot guarantee a delivery date and do not offer rush services.

​

Posted pursuant to section 108 of title 17 of the United States Code, §201.14: Warnings of copyright for use by certain libraries and archives.