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Duplication & Permission Services at The Bancroft Library: Duplication Services

A guide to the duplication and permission services available at The Bancroft Library, including information on how to request these services and a list of frequently asked questions.

Duplication Services Overview

The Bancroft Library supports research, teaching, scholarship, and creative endeavors involving the use of materials from our collections. We provide a variety of duplication services to meet the needs of our researchers.

We accept requests for duplication through our online requesting system, Aeon.  Please consider our terms of use, pricing, and turnaround times before submitting a request. Submission of a duplication order constitutes agreement to the Bancroft's terms of use. 

COVID UPDATE: Duplication services for both new PDF and TIF orders have begun as of September 2021.  Due to staffing shortages the timeline for obtaining files requiring new scanning/imaging is now 8-10 weeks after payment has been received.  Existing digital files can still be sent with the original timeframe (20 business days).  Invoicing for material held at our off-site storage (listed as NRLF on the catalog record) will have a longer delay, as shipments to the library are infrequent.

Updates about the UC Berkeley response to coronavirus can be viewed on the UC Berkeley Coronavirus portal.  This notice will be removed once Library operations are back to normal.  [Page last updated September 2021]

LeRoi Jones [Amiri Baraka], Black Panther speaks, San Francisco State College, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:140324.08.13--NEG.

The dirigible Macon, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:092112.01.01--NEG.

Marjorie Black dancing with Signalman 3/C Donald Basch at a United Service Organizations streetcar party, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:124988.01.02--NEG.

Ruth Asawa, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:136837.01.01--NEG.

Alcatraz Island invasion by Indians. Sy Williams, Martine Martinez and Richard McKenzie stake claim, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:138799.02.18--NEG.

Sit-in trial demonstration with David Goines, Allan Ginsberg and Jack Weinberger, Berkeley. Allen Ginsberg playing cymbals, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:139150G.11.22--NEG.

Bobby George Seale and Huey Newton of the Black Panther Party for Self Defense in Oakland, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:139458N.01.01--NEG.

Steelwork and steel flooring on the San Francisco anchorage of the San Francisco-Oakland Bay Bridge, Fang family San Francisco examiner photograph archive negative files [graphic], BANC PIC 2006.029:001679.46.12--NEG.

High Resolution Image

The Bancroft Library provides high-resolution, publication-quality digital copies of Bancroft materials.

  • See the Fee Schedule for pricing information. 
  • Please allow at least 20 business days for this service (SEE COVID UPDATE ABOVE FOR TIMEFRAME UPDATE)
  • The turnaround time begins when payment has been received, not when the order is submitted. 
  • We cannot guarantee a delivery date and do not offer rush services.
  • The complexity of the order and amount requested affect turnaround times, as do the fragility and condition of the original items to be duplicated.

The following materials are exempted from this service:

  • Volumes with tight bindings where text loss will occur in the binding
  • Fragile materials where damage will likely occur if handled during the reproduction process
  • Items restricted for privacy concerns
  • Copies of items in which the originals are held elsewhere

Research Quality PDF

The Bancroft Library provides research quality PDFs. This service offers basic OCR, but it does not work on all the materials that are reproduced. We only reproduce consecutive pages, entire manuscript folders, volumes, etc. 

  • See the Fee Schedule for pricing information.
  • Microfilm will be reproduced whenever that is an option.
  • Please allow at least 3-4 weeks for this service (SEE COVID UPDATE ABOVE FOR TIMEFRAME UPDATE).
  • The turnaround time begins when payment has been received, not when the order is submitted. 
  • We cannot guarantee a delivery date and do not offer rush services.
  • The complexity of the order and amount requested affect turnaround times, as do the fragility and condition of the original items to be duplicated.

The following materials are exempted from this service:

  • Negatives
  • Items over the size of 11” x 17”
  • Volumes with tight bindings where text loss will occur in the binding
  • Fragile materials where damage will likely occur if handled during the reproduction process
  • Published works still protected by copyright
  • Items restricted for privacy concerns
  • Copies of items for which the originals are held elsewhere

Audiovisual Digital File

The Bancroft Library provides digital copies of A/V material in conjunction with a third-party vendor. Users requesting access to material for which a digital file has not yet been made must be prepared to meet all costs involved in the making of preservation masters for The Bancroft Library in order to obtain the copies they are requesting. These costs are assessed on a case by case basis, and a staff member will work on providing you with a quote after your formal request for duplication (via Aeon) has been made.  We no longer provide audio duplication via a mailed cassette or CD.  See the Fee Schedule for general pricing information.

Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. The Bancroft Library will only provide duplication of collection material that is no longer within the prescribed term of copyright.

  • The standard turnaround time is 60 business days (DELAYS ARE POSSIBLE DUE TO COVID RESTRICTIONS)
  • The turnaround time begins when payment has been received, not when the order is submitted. 
  • We cannot guarantee a delivery date and do not offer rush services.