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Duplication & Permission Services at The Bancroft Library

A guide to the duplication and permission services available at The Bancroft Library, including information on how to request these services and a list of frequently asked questions.

Duplication Services Overview

The Bancroft Library supports research, teaching, scholarship, and creative endeavors involving the use of materials from our collections. We provide a variety of duplication services to meet the needs of our researchers.

All requests for duplication services (outlined more fully below) must be placed through our online requesting system, Aeon.  Please consider our terms of usefees charged for all duplication services, and turnaround times before submitting a request. Submission of a duplication order constitutes agreement to the Bancroft's terms of use

February 2023 Update: Due to the high volume of requests for duplication services it may take up to two weeks for library staff to issue you an invoice for services after you have placed a request through Aeon. Further, please be advised that orders for new high resolution imaging (works without existing high-res digital image files), PDFs for bound material, and whole reel microfilm duplication have a turnaround time of 12-14 weeks after payment has been received by the library.  Existing digital files can still be sent within the original time frame of 4 weeks after payment is received.

THE LIBRARY CANNOT RUSH ANY DUPLICATION SERVICES.  DO NOT PLACE AN ORDER IF YOU REQUIRE THE FILES SOONER THAN STATED ABOVE.

High Resolution Image

The Bancroft Library provides high-resolution, publication-quality digital copies of Bancroft materials.

  • See the Fee Schedule for pricing information. 
  • Please allow at least 4 weeks for this service (SEE TOP BOX ABOVE FOR TIMEFRAME UPDATE).
  • The turnaround time begins when payment has been received, not when the order is submitted. 
  • We cannot guarantee a delivery date and do not offer rush services.
  • The complexity of the order and amount requested affect turnaround times, as do the fragility and condition of the original items to be duplicated.

The following materials are exempted from this service:

  • Volumes with tight bindings where text loss will occur in the binding
  • Fragile materials where damage will likely occur if handled during the reproduction process
  • Items restricted for privacy concerns
  • Copies of items in which the originals are held elsewhere

Research Quality PDF

The Bancroft Library provides research quality PDFs. This service offers basic OCR, but it does not work on all the materials that are reproduced. We only reproduce consecutive pages, entire manuscript folders, volumes, etc. 

  • See the Fee Schedule for pricing information.
  • Microfilm will be reproduced whenever that is an option.
  • Please allow at least 3-4 weeks for this service (SEE TOP BOX ABOVE FOR TIMEFRAME UPDATE).
  • The turnaround time begins when payment has been received, not when the order is submitted. 
  • We cannot guarantee a delivery date and do not offer rush services.
  • The complexity of the order and amount requested affect turnaround times, as do the fragility and condition of the original items to be duplicated.

The following materials are exempted from this service:

  • Negatives
  • Items over the size of 11” x 17”
  • Volumes with tight bindings where text loss will occur in the binding
  • Fragile materials where damage will likely occur if handled during the reproduction process
  • Published works still protected by copyright
  • Items restricted for privacy concerns
  • Copies of items for which the originals are held elsewhere

Sound & Audiovisual Digital Files

The Bancroft Library provides digital copies of sound recordings and A/V material in conjunction with a third-party vendor. Researchers requesting a digital file for their own personal use for works which do not have an existing digital file, must be prepared to meet all costs involved in the making of preservation masters for The Bancroft Library in order to obtain the copies they are requesting. These costs are assessed on a case by case basis, and a staff member will work on providing you with a quote after your formal request for duplication (via Aeon) has been made.  We no longer provide audio duplication via a mailed cassette or CD.  See the Fee Schedule for general pricing information.

Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. The Bancroft Library will only provide duplication of collection material that is no longer within the prescribed term of copyright.

  • The standard turnaround time is 12 weeks (SEE TOP BOX ABOVE FOR TIMEFRAME UPDATE).
  • The turnaround time begins when payment has been received, not when the order is submitted. 
  • We cannot guarantee a delivery date and do not offer rush services.